- Every applicant and employee shall feel confident that their privacy is protected and respected, and that personal data is processed correctly.
- All personal data shall be handled with care and in accordance with applicable legislation.
We process personal data primarily to fulfil our obligations to our employees in our capacity as employer. It is necessary for us to process personal data to fulfil our obligations to each employee under both employment contracts and collective agreements. In certain cases, we are also obliged to process personal data in accordance with the law. Our guiding principle is not to process more personal data than necessary, and we always strive to use the least privacy-sensitive data. We only process personal data when we have a legitimate right to do so. We therefore comply with the rules of the General Data Protection Regulation and other applicable legislation when we process job applicants’ or employees’ personal data.
To achieve our goal, Senior Material Europe takes the following approach:
What personal data do we process?
Examples of personal data that we need to process from our employees:
- Name, surname
- Tel. no.
- Personal ID no.
- Bank account number and other payment details
- Name and contact details of next of kin
- Information on trade union membership
- Health information
- Apart from this data, we do not process other sensitive personal data. If we process such information to an extent other than that described in this policy, we will ensure that we are entitled to do so by law and that the employee is informed of the processing.
- The applicant or employee may need to accept additional terms and conditions for the processing of personal data in connection with performing tests that we may request.
How do we access personal data?
- Most of the personal data we process about you is collected in connection with your employment with us. We only request information from you about the personal data we need to perform our contractual and statutory obligations.
What information do we provide to our employees?
- When we collect personal data for the first time, we inform the employee about how we have gained access to the personal data, what we will use it for, what rights the employee has under the General Data Protection Regulation and how he/she can exercise them. Employees will also be informed about who is responsible for the processing of personal data and how they can contact us if they have any questions or need to submit a request or inquiry concerning personal data and/or rights.
How do we process personal data in a secure manner?
- We draw up procedures and working methods to ensure that personal data is handled in a secure manner. The guiding principle is that only employees and other persons within the organisation who need the personal data to perform their work tasks should have access to it. In the case of sensitive personal data, we have established special authorisation checks, which means that only those persons in the business who need the data to be able to perform their work tasks have access to the data in question.
- Our security systems are developed with a focus on job applicants’ and employees’ privacy and ensure high-level protection against intrusion, destruction and other changes that may entail a risk to the job applicants’/employees’ privacy.
- We do not transfer personal data in cases other than those expressly stated in this policy. Your personal data will not be processed under any circumstance outside the EU or the EEA.
When do we disclose personal data?
- We only disclose personal data to the extent that we are required to do so by law or other statutes, including being able to perform our obligations under tax legislation and social security legislation.
- Otherwise, we do not disclose personal data to companies or organisations unless this is necessary to fulfil our contractual obligations. However, we may disclose limited information, such as names, to customers and partners for the purpose of entering into and fulfilling agreements and contacting customers.
- We never disclose personal data to another party for marketing purposes.
How long do we store personal data?
- We store personal data for the duration of the employment with us and for a reasonable period thereafter. However, personal data is not stored for a period longer than one year from the end of employment unless longer retention is required to fulfil statutory obligations. Furthermore, information about next of kin is deleted promptly after the end of employment.
What rights do you have as an employee?
- You have the right to contact us at any time regarding your personal data, and if you wish to exercise any of the rights described below, simply contact your immediate supervisor.
- You have the right to know what personal data we process about you. If you wish to know this, you can obtain a compiled records extract from us containing the personal data we process about you.
- If we process your personal data incorrectly or if we no longer need it, you have the right to have it deleted. If the information is incomplete, you have the right to have it completed. We process personal data about you to fulfil our obligations under employment contracts, collective agreements and law. This means that your ability to have personal data deleted is very limited.
- Under certain circumstances, you have the right to receive the data we process about you in a general, written, machine-readable and structured format. You have this right when it concerns personal data that you yourself have provided to us and that we process on the basis of your consent or when the personal data is required to enter into or fulfil agreements with you.
- Under certain conditions, you have the right to request that we restrict our processing of your data. This means that we flag the data so that in the future we will only process it for certain specific purposes.
- You have the right to object to the processing of personal data that is carried out for the purpose of performing a task in the public interest, as part of the exercise of authority or after a balance of interests. We do not process your personal data for any of these purposes or on any of these grounds. Therefore, you cannot object to our processing on this basis.
- You have the right to lodge a complaint with the Swedish Authority for Privacy Protection if you believe that we are incorrectly processing your personal data. You can read more about this on the Swedish Authority for Privacy Protection’s website integritetsskyddsmyndigheten.se.
Senior Material Europe, AB, org. no. 559266–0723 and address Svista Lagerväg 8, 633 62 Eskilstuna, is the data controller for the personal data that we process about our job applicants and employees.